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Contract Checklist
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Date
Date
Contracting Agency
Project
Department/Division
Contact
Phone
Explanation/Reason for Agreement
Please verify and check off the following boxes before submitting it for routing.
Contract Is For
Goods
Public Improvement/Construction
Services
Preliminary Review by Attorney's Office
Yes
Name
Minimum of 2 Original Copies of Agreement
Yes
Does the Agreement Include the Following
Address/Phone Number of Contracting Agency
All Exhibits (Including Scope of Service)
Indemnification/Hold Harmless Agreement
Initials of Department Director/Division Manager
Insurance/Worker's Compensation Provisions/Certificates
Notice of Award
Original Signature of Contracting Agency
Performance/Payment Bond
Purchasing Procedures
Competitively Bid
Sole Source (Signed Authorization Must Be Attached)
Telephone Quotes
Other
Agreement Requires Expenditure of Funds
Yes
Budget Account Number
Amends Previously Approved Agreement
Yes
Agreement Identifying Number
Agreement Will Use Grant Funding
Yes
Indicate Agency
Document Upload
To avoid delays in routing, please ensure all required information has been included as indicated.
Recorder's Office Initials
Date
Date
Administrative Service Director Initials
Date
Date
Attorney's Office Final Review Initials
Date
Date
City Manager Initials
Date
Date
City Council (If Applicable) Initials
Date
Date
Mayor Initials
Date
Date
Recorder's Office - Attesting
Date
Date
Identifying Number
Additional Agreements/Copies Returned
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